1. Calendar Management

All meeting invites are sent through Google Calendar, which syncs with your mobile calendar if set up. Please ensure that your notifications are enabled and your calendar settings are adjusted according to your preferences.

2. Scheduling Meetings

We use Google Meet for all internal meetings. Google Meet offers several tools, including:

• Syncing with calendars, sheets, docs, and drives for presentations
• The ability to record meetings (with permission from all attendees)
• Jamboards for brainstorming sessions

When scheduling calls, please coordinate time slots and check calendar availability. You can make individual calls through your phone.

3. Internal Calls or Messages

We encourage using professional tools like Google Meet & Chat for all work-related communication. If you need to contact someone outside of these tools, please request their permission, especially if it's outside regular working hours. We respect each other's time and strive to maintain a clear boundary between work and personal life.

4. Evaluating the Need for a Meeting

Before scheduling a meeting, ask yourself: Can this be resolved with an email? If so, opt for email communication instead. We promote a writing-first culture to minimize unnecessary meetings.

5. Internal Communication Beyond Emails

We create Google Chat workspaces for specific projects and teams. These spaces include task management bots, which are accessible to admins. We also use Asana for task lists, project planning, and management.

6. External Communication Beyond Emails

For communication with external stakeholders, we may use third-party messaging apps like WhatsApp or Team. However, these platforms are used for informal discussions only. Official approvals for costs, content, etc., must be obtained through email for documentation and clarity.

7. Collaborative Tools

To ensure smooth collaboration in our hybrid/remote-active work environment, we encourage the use of the following tools:

• Presentations: We use Google Slides OR Canva for both internal and external presentations. It allows seamless presentation in Google Meet while viewing other participants.
• Spreadsheets and Docs: Google Sheets and Docs are used for tasks requiring multiple collaborators. Feedback is provided through comments, and changes can be tracked via the document history.